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About Lamaze

Governance: Board of Directors Position Descriptions

Purpose

Outlined below are the primary responsibilities of members and elective officers of the Lamaze International Board of Directors.

Directors

The Board of Directors shall consist of eleven (11) voting members including: seven (7) Elected Directors and four (4) Elective Officers.  At least one (1) Lamaze-Certified Childbirth Educator (LCCE), one (1) healthcare provider, and one (1) parent/consumer advocate shall serve on the Board of Directors at all times.  All members of the Board of Directors are responsible for overseeing the health and direction of the organization.  Directors shall:

  • Work in good faith with other Board members to provide guidance about the direction, desired outcomes and priorities of Lamaze International.
  • Support the Lamaze International mission, vision and goals and comply with the organization’s bylaws and policies.
  • Accept fiduciary responsibility and serve Lamaze with undivided loyalty, care, and obedience.
  • Act in the best interest of Lamaze, disclose any potential conflicts of interest, maintain confidentiality and comply with applicable legal requirements. 
  • Attend and actively participate in Board of Director meetings, strategic planning sessions and annual conference/member business meeting in person and by teleconference.
  • Review the materials provided to me to keep myself informed about the activities and challenges of Lamaze, cast an informed vote on organizational policy and program issues, and respond in a timely manner to all action and information requests.
  • Serve as a resource of knowledge and counsel to the Executive Director, committees, and other board members, and serve as liaison between the Board and assigned committees, councils or projects.
  • Participate in periodic evaluations of Board and management, and share any concerns regarding the performance of management and staff in a productive manner.
  • Represent the organization at the request of the President.
  • Submit timely requests for reimbursement for covered expenses to attend the annual conference and other approved meetings for reasonable expenses for travel, accommodations with Lamaze conference registration paid by the organization as outlined and approved through the annual budget.

Officers

Elected Directors shall serve a four-year term, which shall begin with the close of the outgoing Board of Directors meeting held within three days of the close of the Annual Meeting at which they were elected, and shall continue until the close of the outgoing Board of Directors meeting four years thereafter or later until his or her successor takes office.

President

As the elective head of Lamaze International, the President should be held to all expectations of a director and in addition shall:

  • Generally, supervise and direct the affairs of Lamaze International in partnership with the Executive Director, in accordance with the established bylaws, policies and strategic plan.
  • Serve as chairperson of Board of Directors and Executive Committee, preside at all meetings of the Board of Directors, Executive Committee and membership, and provide written or verbal reports on Lamaze International affairs at these meetings.
  • Be an ex-officio, non-voting member of all committees.
  • Appoint committee and council chairs, and Ad Hoc committees.
  • Support and communicate regularly with the Executive Director.
  • Meet with the Executive Director and President Elect, via phone, on a regular basis in between formal board meetings.
  • Prepare agendas for all meetings of the Board of Directors, Executive Committee and membership in collaboration with the Executive Director.
  • Represent the organization to other organizations, the media, and the public-at-large.
  • Direct management of awards to be given at the annual conference.
  • Prepare quarterly “President’s Message” for the membership newsletter.
  • Prepare the next President for the responsibilities of the presidency.
  • Review mail, communications, reports, and proposals of the staff.
  • Assume such other powers and duties as may be prescribed by the Board of Directors or Executive Committee.

Past-President

The Past-President shall perform duties as delegated by the President and help transition the President into the elected position and should be held to all expectations of a director and shall:

  • Offer historical perspective on board matters as appropriate and offer general council to the president.
  • Attend the annual conference, schedule permitting, with registration paid by the organization after their board term of service.
  • Serve as Chair of the search committee.
  • Represent the organization at the request of the President.

President-Elect

The President-Elect shall perform duties as delegated by the President, should be held to all expectations of a director and in addition shall:

  • Perform the responsibilities of the President during absence or disability of the President, and accede to the presidency in the event that a permanent vacancy in the presidency arises.
  • Be familiar with the responsibilities of the President, the activities and positions of the organization, and functioning of the executive office.
  • Assist the President as appropriate. Serve as a voting member of the Board of Directors and Executive Committee.
  • Represent the organization at the request of the President.

Secretary/Treasurer

As the custodian of the official records for the organization and responsible for monitoring the financial condition of the organization, the Secretary-Treasurer should be held to all expectations of a director and in addition shall:

  • Generally, oversee the keeping of records of all meetings and teleconferences of the Board of Directors and Executive Committee, as well as the annual membership meetings.
  • Collaborate with the Executive Director and/or Chief Operating Officer to oversee the fiscal affairs of the organization.
  • Present, on behalf of the finance committee, to the Board of Directors an annual budget for the organization, developed in concert with the Executive Director and/ or Chief Operating Officer.
  • Monitor budgetary performance of the organization, recommending modifications as necessary.
  • Review for approval all actions and policies with major financial implications.
  • Review and approve applicable financial transactions on an as needed basis.
  • Review check logs to be signed via stamp on your behalf with the Executive Director or Chief Operating Officer in accordance with the Check Approval Policy.
  • Ensure a financial audit is conducted by an independent certified public accountant on an annual basis.
  • Report to the membership on the fiscal affairs of the organization.
  • Serve as chair of the Finance Committee.
  • Assist the President as appropriate.
  • Prepare the next Treasurer to carry out their responsibilities.
  • Represent the organization at the request of the President.
  • Serve on committees as appointed.

Approved: November 1995
Revised: September 2005, October 2017