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About Lamaze

Certification: Record Retention and Storage

Purpose

This policy covers all records and documents, regardless of physical form or characteristics, both paper and electronic, which have been made or received by Lamaze International in connection with the administration of the Lamaze Childbirth Educator Certification Exam. 

Candidate Records

All candidate certification records are maintained on Lamaze International’s secure database.  Such records are accessible only to staff who are involved in certification exam administration.  Records are password protected.  In a physical format, certification records are maintained onsite in locked cabinets in a secure office, or after one year sent to a secure off-site storage facility.

Certification candidate records will only be released at the written request of the individual.  Such a request must be in writing, dated and signed by the individual and must include instructions for distribution including name, address and phone number of the institution/individual which is to receive the record. 

All candidate records will be maintained according to the schedule below.

Exam Materials

When transported to exam sites, paper exam booklets are sent to a designated proctor using a delivery service requiring signature and with tracking capabilities. After the paper exams are administered and returned to the office the used exam booklets are destroyed according to the schedule below.

Schedule

All general certification policies and records (e.g. one copy or electronic version of each: certification standards, application package, sample protocols, candidate application and exam booklet, appeal procedures, documentation of certification and recertification eligibility criteria, etc.) Permanently
Most exam development and administration files (e.g. one copy or electronic version of each job analysis, program evaluation study, item and exam review meetings documents, psychometric analysis reports and documents, each exam form administered and scoring keys, score records, pass/fail rosters, signed item writer waivers, testing company contracts and related correspondence, etc.); except: Permanently
  • Exam items
Six (6) years after discontinuation of use
  • Individual answer sheets (when applicable)
Six (6) months from date of exam
Most certificant files (e.g. certification and recertification applications, supporting documentation, exam scores, etc.); except: Three (3) years following expiration of certification
  • Incomplete applications
Six (6) years from date of submission
  • Successful applications and supporting documentation
Six (6) years from date of first certification
  • Files involving challenges to test administration and/or revocation, suspension, or challenge to certification (including answer sheets, cease and desist letters, supporting documentation, testimony transcripts, etc.)
Permanently
  • Historical list of certificants
Permanently

 

Approved:  June 2006

Updated: June 2017